YMCA of Greater Erie



FRIDAY, June 3rd and SATURDAY, June 4th


Friday evening (4)  5 PM – 9 PM at County YMCA.  Will hand out race packets to pre-registered entrants.

Saturday morning (12)  615 AM – 9 AM, race day at the Lake. Some will hand out race packets to pre-registered entrants. Some will work with experienced registration people to insure smooth, efficient check-in of all entrants and registration of race day entrants. Some will hand out ChampionChips (computer chips) for timing.

2.  TRANSITION AREA. (8-10) 7 AM – 1:00 PM on Race Day. Will work in and around the Transition Area to direct swimmers, cyclists, and runners in the right direction, to keep everyone on course, to keep spectators safely in the spectator area.

3.  WATER STATIONS (Run Course only). (15-20) 9 AM- 1 PM on Race Day. Will work the Water Stations along the run course, handing out water/ice and words of encouragement to runners. There will 6 water stations on the run course. (There are no water stations on the bike course.)

4.  RACE ANNOUNCER’S ASSISTANTS. (2-3) 7:30 AM – 1:30 PM on Race Day. Will give running commentary on the race and/or will “feed” pertinent information to the announcer(s) throughout the day to insure smooth, accurate, informative race commentary.

5.  FINISH LINE. (10) 10 AM – 1:30 PM on Race Day. Will meet runners at the finish line, to collect runners’ ChampionChips, directing runners to the post-race refreshment area, giving assistance to race finishers as needed.

6.  PRE-RACE SET UP. (6-10) 10 AM – 4 PM , Friday, May 30, at the Lake. Will help setup Transition Area (bike racks, fencing, sponsors’ banners, etc.). Will work with others experienced in setting up the Transition Area.

7.  POST-RACE TAKE DOWN / CLEAN UP. (10) 1:00 – 3 PM on Race Day, at the Lake. Will help take down bike racks, fencing, etc. and will generally help clean up the race site area. Will work with others experienced in taking down the Transition Area.

8.  AWARD DOOR PRIZE SET UP. (2) 9 AM – 11 AM on Race Day, at the Lake. Will unpack the awards and gift giveaway items (door prizes) and put on display in the Registration Tent, at Lake.

9.  RACE PACKET STUFFING. (10-12) Wed,  8:30 AM, continuing if needed, Thurs, 8:30 AM. 12Will accurately fill approximately 400 race bags with participants’ race numbers, T-shirts, swim caps, race instructions, sponsors’ enclosures, etc. NOTE: Times for race packet stuffing can be adjusted depending on the availability of those who volunteer for this assignment.

10.  “INFORMATION BOOTH” (2-4) 7 AM – 1 PM , Race Day, at the Lake. Will simply answer questions, point people in the right directions, etc. Will be centrally located near the Registration Area. Will be provided with “all the answers” in advance.

11.  LIFEGUARDS (12-15) 7 AM – 10:30 AM, Race Day, at the Lake. Must have current lifesaving certification. Most guards will be stationed on pontoon boats, some on shore.

12.  SAFETY KAYAK CREW 7:30 AM – 11:00, Race Day, at the Lake. Experience preferred. Will work with kayak coordinator to provide safety boat services for swimmers out and back, along the swim course.

13.  MOTORCYCLISTS (4 – 8) 8:30 AM – Noon, Race Day beginning and ending at the Lake. Will drive motorcycle along the bike and run courses to help monitor for safety and possible bike drafting (a rules violation). Must have own motorcycle, helmet and must be experienced motorcyclist.

14.  LEAD VEHICLE. (Driver + passenger with knowledge of the course). 9 AM – 11:30 AM. Race Day. Will lead the 1st cyclist throughout the bike course from start to finish, then possibly the 1st runner, start to finish.

15.  “SAG WAGON”. (1 vehicle + driver + assistant) 10:15 AM – 1:30 PM, Race Day, throughout the bike / run course. Will drive a van or pickup truck after the last cyclist and runner. The “sag-wagon” will pick up and transport back to the Lake area any participant who, because of mechanical breakdown or fatigue, may be unable to finish the race.

16.  RUN COURSE ROAD MARSHALS. (10) 8:45 – 9:30 AM; 9:30 -1:30 PM . “Civilian” road marshals are needed to work with fire police at specified intersections. Civilian” road marshals will direct cyclists/runners in the right direction (Civilian road marshals will not direct traffic).

17.  FOOD / BEVERAGE SET UP. (2) 8:00 – 1:00 PM.   Near the finish line. Will set up / keep stocked the post-race refreshment tables with food / beverages for triathlon participants.

If you would be interested in volunteering, please contact  Kelly Gheres at 734-5700 or kgheres@ymcaerie.org.